Legal Services Privacy Notice
The purposes for which we use your personal data
The information we collect about you will be used for the purpose(s) of providing corporate and operational legal advice, representation, assistance and support to the Council (including all of its Services).
The lawful basis for the processing of your information is:
- Legal obligation
- Public task; and
- Performing a contract
Legal Services operates under and advises the Council in relation to a very wide array of legislation but these can be referenced in relation to specific areas of law on request.
What if you do not provide personal data?
If you do not give us the information we need when we ask for it, this may result in our being unable to carry out requested work.
What type of information do we use?
We collect the following types of personal data about you to deliver this service…
We may collect the following types of personal data about you to deliver this service, depending on your circumstances:
- Name
- Address
- Date of birth
- Gender
- Unique reference number
- Telephone number
- Email address
- Bank/payment details
- Your family composition
- Your social circumstances
- Your financial circumstances
- Employment and education details
- Your housing needs
- Images/photographs
- Vehicle registration number
- Information about your health
- Your racial or ethnic origin
- Political opinions
- Religious or philosophical beliefs
- Trade union membership
- Information about your sex life or sexual orientation
- Genetic data
- Biometric data
- Criminal convictions and offences, etc.
- Written statements and recordings of interviews conducted
- Other information gathered during the course of a legal case file, criminal or civil investigation or Court case
Do we use information received from other sources?
To provide this service, we may collect information directly from you but also may collect information from external organisations like Welsh Government, other local authorities, the Police, the Health Board, third parties, witnesses etc involved in an investigation.
The following types of personal data may be obtained:
- Name
- Address
- Date of birth
- Gender
- Unique reference number
- Telephone number
- Email address
- Bank/payment details
- Your family composition
- Your social circumstances
- Your financial circumstances
- Employment and education details
- Your housing needs
- Images/photographs
- Vehicle registration number
- Information about your health
- Your racial or ethnic origin
- Political opinions
- Religious or philosophical beliefs
- Trade union membership
- Information about your sex life or sexual orientation
- Genetic data
- Biometric data
- Criminal convictions and offences, etc.
- Written statements and recordings of interviews conducted
- Other information gathered during the course of a legal case file, criminal or civil investigation or Court case
Transferring your information abroad
Your information will not be transferred outside the United Kingdom.
Who your information may be shared with (internally or externally)
We may share your information with the following recipients depending on your circumstances:
Internally
Any other internal Council Service where it is deemed necessary.
Externally
Welsh Government, other UK Government departments, the Police, the Health Board, HMCTS.
There are also other specific situations where we may be required to disclose information about you, such as:
- Where the Council is required to provide the information by law, (audit, court order, regulatory action, MPs request, government bodies)
- Where disclosing the information is required to prevent or detect a crime
- Where disclosure is in the vital interests of the person concerned