Ceredigion Electoral Registrations Officer is occasionally required to conduct consultations with the public. When we undertake consultations, in many cases we are required to process personal data. This privacy notice sets out how and under what circumstances such processing occurs.

The Representation of the People Act 1983 and the Review of Polling Districts and Polling Places (Parliamentary Elections) Regulations 2006 Compulsory review every 5 years – next in the 16-month period commencing 1 October 2023.

Requirements of the review: In conducting the statutory review, local authorities must follow the rules set out in Section 18C and Schedule A1, RPA 1983 and Regulation 3, Review of Polling Districts and Polling Places (Parliamentary Elections) Regulations 2006.

The purposes for which we use your personal data

In many cases, the ERO is required by law to undertake consultations, so that we can be certain that we have taken a wide range of viewpoints into consideration when making decisions that will affect the public.

Where we are required to consult by law the lawful basis for the processing of your information is to comply with our statutory obligations as laid out in the Equalities Act 2010

Where we are required to consult by law and special category data is processed, the lawful basis shall be GDPR Article 9 2 (g) processing is necessary for reasons of substantial public interest

The substantial public interest processing conditions shall be:

Statutory and government purposes, and equality of opportunity or treatment.

The enactments or rules of law relied upon are:

Equalities Act 2010.

Where we are not required to consult by law, the lawful basis for processing shall be consent, and where special category data is processed the lawful basis shall be explicit consent. Where we rely upon consent for processing, you can withdraw your consent at any time.

What if you do not provide personal data?

If you do not give us the information we need when we ask for it, this may result in our being unable to take your views into consideration in our decision making processes.

What type of information do we use?

We may collect the following types of personal data about you to deliver this service, depending on your circumstances:

  • Basic personal identifiers
  • Address
  • Email address
  • IP address (if completing online)
  • Personal data you disclose to us in free-text answers to consultation questions
  • Equalities information

Do we use information received from other sources?

To deliver this service, we only collect personal data directly from you and do not obtain information about you from any other source.

Transferring your information abroad

Your information will not be transferred outside the United Kingdom.

Who your information may be shared with (internally and externally)?

There are specific situations where we may be required to disclose information about you, such as:

  • Where the Council is required to provide the information by law
  • Where disclosing the information is required to prevent or detect a crime
  • Where disclosure is in the vital interests of the person concerned