Civil Registrations Privacy Notice
The purposes for which we use your personal data
The Civil Registration Service collects information from individuals who are under a legal obligation to provide information for the purposes of civil registration.
The information we collect about you will be used for the purpose(s) of
- Creation and maintenance of an accurate record of birth, marriages and deaths.
The lawful basis for the processing of your information is:
- Carrying out our obligations in accordance with our public task as set out in the legislation below:
- Births and Deaths Registration Act 1953
- Marriage Act 1949
- Civil Partnership Act 2004
What if you do not provide personal data?
Personal data must be provided by individuals in order to comply with the legislation noted above. Failure to provide information (i.e. to register a birth or death) is a criminal offence.
What type of information do we use?
We may collect the following types of personal data about you to deliver this service, depending on your circumstances:
- Name
- Address
- Date of birth
- Gender
- Unique reference number
- Telephone number
- Email address
- Bank/payment details
- Images/photographs
Do we use information received from other sources?
To deliver this service, we only collect personal data directly from you and do not obtain information about you from any other source.
Transferring your information abroad
Your information will not be transferred outside the United Kingdom.
Who your information may be shared with (internally and externally)?
Depending upon your circumstances, we may share your personal data with government agencies, local authority departments and professional registration bodies, where relevant. A representative list is given below:
- Department for Work and Pensions
- Home Office (United Kingdom Visas and Immigration (Immigration and Enforcement)
- HM Coroner
- Hywel Dda University Health Board
- Council:
- Education department
- Council Tax Department
- Electoral Registration Office
- Local Safeguarding Board
- Revenues and Benefits
There are specific situations where we may be required to disclose information about you, such as:
- Where the Council is required to provide the information by law:
- Where disclosing the information is required to prevent or detect a crime
- Where disclosure is in the vital interests of the person concerned