The information we collect about you will be used for the purpose(s) of service delivery including:

  • making payments to individuals and service providers
  • collecting direct debits to settle invoices issued to individuals for services provided by, or on behalf of, Cyngor Sir Ceredigion County Council
  • Payroll
  • Claims handling
  • Procurement
  • Financial assessments
  • awarding grants
  • maintaining our own accounts and records

 

The lawful basis for the processing of your information is as detailed in paragraphs 1 b) and 1 c) of Article 6 of the General Data Protection Regulation (GDPR), as detailed below::

  • Public task – “…processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller”.
  • Contract – “…processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.”

If you do not give us the information we need when we ask for it we may not be able to deliver the service.

We may collect the following types of personal data about you to deliver this service, depending on your circumstances:

The following types of personal data may be obtained, depending on your circumstances:
Name;

Address;

Date of birth;

Gender;

Unique reference number;

Telephone number;

Email address;

Bank/payment details;

Your family composition;

Your social circumstances;

Your financial circumstances;

Employment and education details;

Images/photographs;

Vehicle registration number;

Information about your health;

Criminal convictions and offences; etc.

Signature

Your financial circumstances

Employment and education details

Training details

Membership of professional organisations

Accreditations

References

Images/photographs

To provide this service, we collect information directly from you but also receive information from the following sources:

  • Other Council service areas
  • Credit referencing agencies
  • HM Courts and Tribunals Service
  • Banks and building societies
  • Central Government and other Local Authorities
  • Insurance Brokers and Insurance Companies
  • Professional advisers including legal firms, solicitors and barristers
  • Referees
  • Web-based information sources, for example Sell2Wales; Companies House.

Your information may be transferred overseas via publication in the Official Journal of the European Union (OJEU).


We do this in order to satisfy EU Procurement Regulations in respect of Notices of Contract Award.  This only applies to data relating to successful applicants/suppliers in relation to contract opportunities advertised in the OJEU.

We may share your information with the following recipients depending on your circumstances:

  • Other Council service areas
  • Credit referencing agencies
  • HMCTS (HM Courts and Tribunals Service)
  • All banks and building societies
  • Central Government and other Local Authorities
  • Insurance Brokers and Insurance Companies
  • Professional advisers including legal firms, solicitors and barristers
  • Referees
  • Web-based information sources, for example Sell2Wales; Companies House.
  • Referees

There are also other specific situations where we may be required to disclose information about you, such as:
• Where the Council is required to provide the information by law
• Where disclosing the information is required to prevent or detect a crime
• Where disclosure is in the vital interests of the person concerned