The address of a property is increasingly becoming a very important issue. More organisations, postal, courier and emergency services, as well as the public, need an efficient means of locating and referencing properties. Many people mistakenly believe that address management lies in the domain of the Royal Mail. In fact, it is Local Authorities who have a statutory responsibility to name and number streets and houses within their administrative area.
Local Authorities throughout the UK are also responsible for providing and maintaining the definitive address database, known as the National Land & Property Gazetteer. When new properties and streets are developed they should be included in this database as soon as possible and always before the building is completed.
Ceredigion County Council has developed an Address Management Policy that sets out how we will deal with this process in our county.
Our Address Management policy covers these topics:
- Naming and numbering of new streets, including protocol
- Naming of new dwellings
- How to change your house name
- Re-naming or re-numbering a street
- Commercial Property
This policy applies to the development of every new property in Ceredigion whether it is a new estate, a single dwelling, conversion of a single dwelling to multiple dwellings (and vice versa), or a commercial site. There are no exceptions.
How to change a house name
Owners who wish to change the name of their house can do so by submitting the proposed change to the Address Management Officer in writing (Application Form). Providing there is no ambiguity with any other similarly-named property in the area, the house-name change will be approved with immediate effect and added to the gazetteer. The gazetteer will automatically update the change of house name to other internal council departments and external organisations such as the emergency services.
With regard to the Ceredigion Welsh Language Scheme, the practice has informally been to encourage new properties to have a single, Welsh form of the name. Should the current name be original and historic, especially a historic welsh name, then a standard letter should be sent to the customer asking them to reconsider and keep the current name (even if the proposed new name is a Welsh name). The standard letter gives the customer 10 working days to reconsider their decision. However the final decision does lie with the customer
The Address Management Officer will then confirm the official change of name in writing back to the owner, who should then inform their personal contacts (e.g. banks, utility companies, friends and relatives).
|Register single plot||£80|
|Register single plot with flats||£80 plus £10 per flat|
|Naming & Numbering Developments 2-5 plots||£185 plus £25 per plot|
|Naming & Numbering Developments 6-25 plots||£185 plus £20 per plot|
|Naming & Numbering Developments 26 to 50 plots||£185 plus £15 per plot|
|Naming & Numbering Developments 50+ plots||£185 plus £10 per plot|
It is a requirement that anyone responsible for building developments that give rise to new addressable properties should deal with the naming and numbering of new streets and homes as soon as possible after planning permission has been granted and certainly once development has started.
To begin the process, developers should send their applications to the Address Management Officer and include:
- A location plan clearly identifying the new scheme in relation to any existing streets or means of access (or a Planning Application number will help us to find plans already submitted).
- A detailed plan of the development clearly marked with the plot numbers of the proposed scheme.
- A site map showing the extent of the new street(s) and the proposed name(s), taking into account the Council's protocol. If the developer does not want to propose street names for the new development, he/she should notify the Address Management Officer who will invite the local Parish/Community Council and Ward Councillor to put forward suggestions.
- If appropriate, an internal layout plan for any properties that are subdivided at unit or floor level – for example, blocks of flats.
- If you are dealing with a development of three or more plots there will be a fee. Please ensure a cheque made payable to Ceredigion County Council is attached with the application.
The Address Management Officer will consult the Land and Property Gazetteer to check for any possible conflict or duplication of the suggested street name(s) within the local area of the proposed development. If a conflict exists, the developer will be asked to submit alternative proposals. When no conflict exists, the Address Management Officer will begin the consultation process.
Following the naming of the new street(s), the Address Management Officer will allocate house numbers to the site. A schedule of new addresses will then be sent to the developer, who should make the information available to his agents (e.g. estate agents involved in the sale of the properties) and thereby any potential purchasers.