7. Procurement Rules
When procuring works, goods and services, applicants are expected to conduct the process in a manner that ensures openness, value for money and fairness and must follow the procurement procedures as they are outlined in this section.
| Estimated Value of Goods, Services or Works Over Full Contract Term* Excluding VAT | Number of Quotations or Tenders Required** | Method of Obtaining Quotations or Tenders |
|---|---|---|
| £0 - £12,499 | Sufficient number to demonstrate best value and integrity of process Consideration of local suppliers must be part of the process At least 1 local supplier must be considered if one is available The Council Procurement & Commissioning team should be contacted for advice on what to procure and/or where to source it Existing Council contracting arrangements must be considered first. | Verbal or email enquiry confirmed by email Internet searches including Sell2wales, trade paper, electronic catalogues etc. |
| £12,500 - £24,999 | A minimum of 3 quotations to be sought and at least 2 received or an open tender Consideration of local suppliers must be part of a quotation process if local suppliers are available At least 1 quotation to be sought from a local supplier if available. | Quotation or formal tender eTenderWales or Sell2wales Quick Quotes to be considered as advised by Council Procurement & Commissioning team. |
Avoiding conflicts of interest in procurement:
We recognise it is possible applicants or persons connected with them (such as relatives, business partners or friends) may wish to tender for a contract being offered by the applicant.
This is acceptable, but applicants will need to ensure that the tendering process is undertaken in an open, transparent and in a fair manner, as outlined above, which does not give one person or company tendering any advantage over another, which arises from the process. If an applicant/developer or any person connected with them, has an interest in any of the potential bids for a contract offered:
That applicant/developer, person or party with an interest must outline that interest in writing.
That person or party with an interest should take no part whatsoever in any of the tender evaluation procedures.
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