Ceredigion County Council website

Successful applicants will be invited to enter into a grant agreement with Ceredigion County Council. This document will outline when works may begin and set out all relevant terms, conditions, and any project specific requirements.

Once a grant is approved, an offer letter will be issued. The applicant must formally accept the grant within 10 working days of the date of the offer letter and before any work commences.

All works must be carried out strictly in accordance with the approved application and any conditions attached to the grant. The Council reserves the right to recover the grant if the business ceases trading, relocates, or if the property is sold within five years of the award.

All purchases must be invoiced in the name of the applicant organisation and paid for using the organisation’s bank account, debit card, or credit card.

Limited companies, sole traders and partnerships must use their business bank account for all grant related expenditure.

It is important to note that grants are paid retrospectively, so applicants must have the financial means to pay for the the work(s) in full up front and then claim the grant value from Ceredigion County Council.

Grants are paid retrospectively, so applicants must have sufficient funds to pay for the works in full before claiming reimbursement. Payment will be made directly to the applicant’s organisational bank account upon receipt of:

• invoices
• bank statements or other defrayment evidence, and
• any additional documentation requested by the Council

Any changes to suppliers, contractors or cost items must be requested in advance and approved by the grant team. Failure to do so may result in those costs being deemed ineligible.

Applicants must provide photographic evidence of all completed works. A site visit may also be required.

All grant funded expenditure and works must be completed by 31 January 2027. No extensions will be granted for submission of the final claim.

If a project does not proceed within the timeframe set out in the offer agreement, the offer will lapse. Extensions may be considered where a written request is submitted and approved.

Any variations to the Terms and Conditions must be requested by the applicant and authorised by the Council’s Cynnal y Cardi team.

Credit card purchases are permitted where a business or organisational credit card is used. Grants will not be issued to applicants who are in arrears with any participating local authority.

Once all activities are completed, the applicant must submit a claim form, invoices, defrayment evidence, proof of delivery and a completion report. Payment will be made via BACS once the claim is approved. All invoices must have been paid from the named organisational bank account.

Applicants must also provide output and outcome evidence, demonstrating both the activities completed (outputs) and the measurable benefits achieved as a result of the funded works (outcomes). Failure to present this evidence could result in funding clawback.

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