10. Grant Offer Terms and Conditions and Acceptance
Successful applications will be invited to enter into a grant agreement with Ceredigion County Council. This will explain when a project can start and all terms and conditions including any project specific conditions.
When a grant is approved, an offer letter will be sent to the applicant. If a grant is offered, it must be formally accepted by the applicant. This must occur within 10 working days of the date of the grant offer letter and before any work commences.
The works shall be undertaken in strict accordance with the approved application and any other relevant requirements or conditions that are deemed necessary. The grant will be recovered should the business cease to trade, relocate or the property sold on within 5 years of award or if the creation of business or jobs are not achieved within the specified period.
Purchases must be invoiced in the name of the business and paid for using the businesses bank accounts, debit cards or credit cards.
Limited Companies Sole Traders and partnerships must use the business bank account to purchase all the items associated to the grant.
It is important to note that grants are paid retrospectively, so applicants must have the financial means to purchase the item(s) in full up front and then claim the grant value from Ceredigion County Council.
As grants are paid retrospectively, should the application be successful, the grant money is paid direct into the bank account of the applicant business. This is based on receipt or evidence of purchase and defrayment i.e. original or on-line printed bank statements and original invoices to confirm expenditure. Screen shots of individual transactions may be eligible under certain circumstances.
Any deviations to the application in terms of suppliers and expenditure must be requested to the grant team prior to purchase. Failure to seek approval may result in the grant not being paid for those items.
Photographic evidence of all items associated to the grant will be required to support the claim. In some instances, a site visit will be required.
The applicant must accept the terms and conditions of the grant by signing and returning the UKSPF Cynnal y Cardi Business Grant Offer agreement within 10 days from receipt. All expenditure associated to the grant must be completed within 4 months of the date of Grant Offer agreement or 31 January 2026 whichever is the earliest date. No extension will be given for the submission of the claim.
The job(s) associated to the projects must be achieved within 12 months of the final payment of grant or 31 December 2026 whichever is the earliest date. Monitoring of the business and jobs created will take place and evidence will be required. Failure to achieve the committed outputs could result in the claw back of grant funds.
Should the project not proceed within the period stipulated in the grant offer agreement, the offer of grant will automatically lapse. An extension of the grant offer period can be made, provided that a request is made in writing. Any variation to the Terms & Conditions as set out in the Grant Offer agreement must be requested and agreed by the applicant to the Cynnal y Cardi team and authorised by the Council. Cash purchases will not be considered for grant payment.
Items purchased with credit cards are eligible. Businesses must use the business credit cards to purchase items associated to the grant instead of personal cards of the director(s). Grants will not be offered or paid if the business or applicant is in arrears with any payment to any of the participating local authorities operating the scheme.
Once the grant activity is completed, the applicant must submit a claim form with copy invoices and defrayment evidence of the total cost of the activity and proof of delivery. Once approved, payment will be made to the applicants account via a BACS transfer. All invoices must have been paid from the named business bank account of the applicant.
Please note: Output evidence will be monitored by the Council over a period of twelve months of the grant being paid.
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